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Administrative Assistant

Job Description

#CB

EDUCATION AND/OR TRAINING REQUIRED:

High School diploma or GED required.  Associates Degree and 2 years of related experience required, Bachelor Degree preferred. Three to five years of experience in an administrative role.


CERTIFICATIONS/LICENSES REQUIRED: None.


EXPERIENCE/SPECIFIC SKILLS AND ABILITIES REQUIRED:

Requires two years of related office experience sufficient to acquire skills in office organization, documentation and communications. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Proficient in Microsoft office suite (Outlook, Word, Excel, PowerPoint). Electronic Medical Record experience preferred. Excellent organizational skills and attention to detail.  
PHYSICAL REQUIREMENTS:

Ability to lift, push, pull twenty five (25) pounds without difficulty; able to work extended hours as required and to work under varying levels of stress. Prolonged periods of sitting at desk and working on a computer.


PRIMARY RESPONSIBILITIES:

  • Acts as a liaison with other departments and outside agencies, including C-level staff. 
  • Coordinates and schedules travel, meetings, conferences, and appointments.
  • Responds to and resolves administrative inquiries and questions.
  • Prepares agendas and schedules for meetings
  • Records and distributes meeting minutes or other records for meetings.
  • Establishes, develops, maintains, and updates filing system for the Director of Clinical Services.
  • Organizes and prioritizes large volumes of information and calls.
  • Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed.
  • Answers phones for Director of Clinical Services. Takes message or field calls regarding routine information.
  • Works independently and within a team on special and ongoing projects including planning and coordinating presentations and disseminating information.
  • Creates general correspondences, memos, charts, tables, graphs, business plans, etc.
  • Performs other related duties as assigned.

Job Requirements

 

Job Snapshot

Location US-FL-Melbourne
Employment Type Full-Time
Pay Type Year
Pay Rate N/A
Store Type Health Care
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Company Overview

St. Francis Reflections Lifestage Care

Emilie Sasko, R.N. created Hospice of St. Francis in 1977 because of the need she saw for higher levels of care, understanding and compassion for patients nearing the end of their lives. This hospice has grown from our early days as a volunteer-only provider to today having a professional staff of over 100 and dozens of dedicated, highly trained and experienced volunteers. Hospice of St. Francis is, today, Brevard’s longest-serving and only independent not-for-profit hospice. We are deeply grateful for the confidence Brevard residents have shown in us since Emilie Sasko first had the vision to create Hospice of St. Francis. We believe it is because, from our first day, we have lived the mission to provide compassionate, quality care for the terminally ill, support for their loved ones and resources for community members faced with end-of-life issues. Learn More

Contact Information

US-FL-Melbourne
Snapshot
St. Francis Reflections Lifestage Care
Company:
US-FL-Melbourne
Location:
Full-Time
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Health Care
Store Type:

Job Description

#CB

EDUCATION AND/OR TRAINING REQUIRED:

High School diploma or GED required.  Associates Degree and 2 years of related experience required, Bachelor Degree preferred. Three to five years of experience in an administrative role.


CERTIFICATIONS/LICENSES REQUIRED: None.


EXPERIENCE/SPECIFIC SKILLS AND ABILITIES REQUIRED:

Requires two years of related office experience sufficient to acquire skills in office organization, documentation and communications. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Proficient in Microsoft office suite (Outlook, Word, Excel, PowerPoint). Electronic Medical Record experience preferred. Excellent organizational skills and attention to detail.  
PHYSICAL REQUIREMENTS:

Ability to lift, push, pull twenty five (25) pounds without difficulty; able to work extended hours as required and to work under varying levels of stress. Prolonged periods of sitting at desk and working on a computer.


PRIMARY RESPONSIBILITIES:

  • Acts as a liaison with other departments and outside agencies, including C-level staff. 
  • Coordinates and schedules travel, meetings, conferences, and appointments.
  • Responds to and resolves administrative inquiries and questions.
  • Prepares agendas and schedules for meetings
  • Records and distributes meeting minutes or other records for meetings.
  • Establishes, develops, maintains, and updates filing system for the Director of Clinical Services.
  • Organizes and prioritizes large volumes of information and calls.
  • Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed.
  • Answers phones for Director of Clinical Services. Takes message or field calls regarding routine information.
  • Works independently and within a team on special and ongoing projects including planning and coordinating presentations and disseminating information.
  • Creates general correspondences, memos, charts, tables, graphs, business plans, etc.
  • Performs other related duties as assigned.

Job Requirements

 
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Administrative Assistant Apply now