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Administrator (Admin Asst) - NY

Job Description

For over a quarter-century, Major, Lindsey & Africa has concentrated its practice on the placement of lawyers and legal professionals. We’ve maintained this commitment because the practice of law is distinctly different from that of any other profession. To truly understand the career aspirations of those in the legal field – as well as the needs of the firms and companies that hire them – a recruiter must have experience, focus and in-depth market knowledge of the legal profession.


We have one Administrator opening in our New York office.  This is a fantastic opportunity to work with experienced and successful teams and to learn and grow in a new industry. We are looking for detail oriented, self-starters who are looking for a long term career.


The Administrator is responsible for providing administrative and practice support to 3-6 Recruiters. The nature of the support includes, but is not limited to, creating and updating candidate and client records in the MLA Database, scheduling meetings, performing online and database research to identify candidates, reviewing and processing electronic job submissions, managing online files, formatting documents, telephone contact with high level clients and candidates, coordinating contact between recruiters and candidates and clients, making travel arrangements, preparing expense reports, assisting with special projects, answering phones, and other tasks as assigned. In smaller offices, the Administrator may be seated at the front desk and

also perform Receptionist duties.


Essential Functions:

These essential functions may vary by office, but in general the Administrator will:

- Greet guests, manage deliveries and mail, maintains the conference rooms and assists with copying, faxing, scanning and general filing.

- Create and update candidate and client profiles in MLA Database, monitor database records for errors and redundancies.

- Schedule client, recruiter and candidate meetings, interviews, video conferences.

- Perform directed research from MLA Database and the internet.

- Assist recruiters throughout the search process.

- Create and maintain practice specific reference lists for recruiters and produce target list of candidates for recruiters to call.

- Prepare recruiters for client meetings by providing research on the client, company information, directions and marketing materials.

- Monitor local legal market news (via electronic & print resources).

- Review and process website job submissions.

- Make travel arrangements, prepare expense reports, make/maintain client and candidate files.

- Set-up conference calls and send call invitations on behalf of recruiters.

- Assist recruiters with maintaining their Outlook calendars.

- Assist recruiters with status of candidates in play.

- Transcribe recruiter notes and input in database.

- Perform other duties as assigned.

Decision Making Level:

Decision making consists of planning and organizing their work/projects.  This position receives regular feedback and direction from Managers and Recruiters.

Disclaimer: The above statements are intended to describe the essential job functions, general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.



Job Requirements

Minimum Education and/or Experience:

College graduate preferred

3 – 5 years experience in a professional services or recruiting environment, such as Research Assistant, Executive Assistant, Administrator or Recruiting Coordinator.


Requisite Abilities and/or Skills:

- Strong attention to detail.

- Excellent written and oral communications skills.

- Ability to work in a group and have a “team-oriented' approach to projects.

- Very strong computer skills: Outlook (managing folders, managing multiple calendars), Word (extensive formatting, converting from word to .pdf and from .pdf back to word), Excel (formatting, spreadsheets), some PowerPoint.

- Maintain MLA Confidentiality: Safeguard and keep confidential any information, observations, and viewpoints regarding candidates and MLA and client business.

- Demonstrate utmost professional and ethical conduct


Core Competencies:

- Accountability and Results Orientation

- Job Knowledge

- Adaptability and Flexibility

- Communication

- Self Management

Job Snapshot

Location US-NY-New York
Employment Type Full-Time
Pay Type Year
Pay Rate N/A
Store Type Health Care
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Company Overview

Major, Lindsey & Africa

Major, Lindsey & Africa (MLA) is the world's largest and most experienced legal search firm. Combining local market knowledge and a global recruiting network, MLA has earned recognition for its track record of successful General Counsel, Corporate Counsel, Partner, Associate and Law Firm Management placements. MLA also provides law firms and companies with highly-specialized legal professionals on project, interim and temporary-to-permanent hire basis. With offices throughout the U.S., Hong Kong, London and Tokyo, MLA recruiters are dedicated to understanding and meeting client and candidate needs while maintaining the highest degree of professionalism and confidentiality. MLA considers every search a diversity search and has been committed to diversity in the law since its inception. For these reasons, MLA was voted "Best Legal Recruiter" by readers of The National Law Journal. Learn More

Contact Information

US-NY-New York
Stefanie Hollar
800-927-8090
Snapshot
Major, Lindsey & Africa
Company:
US-NY-New York
Location:
Full-Time
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Health Care
Store Type:

Job Description

For over a quarter-century, Major, Lindsey & Africa has concentrated its practice on the placement of lawyers and legal professionals. We’ve maintained this commitment because the practice of law is distinctly different from that of any other profession. To truly understand the career aspirations of those in the legal field – as well as the needs of the firms and companies that hire them – a recruiter must have experience, focus and in-depth market knowledge of the legal profession.


We have one Administrator opening in our New York office.  This is a fantastic opportunity to work with experienced and successful teams and to learn and grow in a new industry. We are looking for detail oriented, self-starters who are looking for a long term career.


The Administrator is responsible for providing administrative and practice support to 3-6 Recruiters. The nature of the support includes, but is not limited to, creating and updating candidate and client records in the MLA Database, scheduling meetings, performing online and database research to identify candidates, reviewing and processing electronic job submissions, managing online files, formatting documents, telephone contact with high level clients and candidates, coordinating contact between recruiters and candidates and clients, making travel arrangements, preparing expense reports, assisting with special projects, answering phones, and other tasks as assigned. In smaller offices, the Administrator may be seated at the front desk and

also perform Receptionist duties.


Essential Functions:

These essential functions may vary by office, but in general the Administrator will:

- Greet guests, manage deliveries and mail, maintains the conference rooms and assists with copying, faxing, scanning and general filing.

- Create and update candidate and client profiles in MLA Database, monitor database records for errors and redundancies.

- Schedule client, recruiter and candidate meetings, interviews, video conferences.

- Perform directed research from MLA Database and the internet.

- Assist recruiters throughout the search process.

- Create and maintain practice specific reference lists for recruiters and produce target list of candidates for recruiters to call.

- Prepare recruiters for client meetings by providing research on the client, company information, directions and marketing materials.

- Monitor local legal market news (via electronic & print resources).

- Review and process website job submissions.

- Make travel arrangements, prepare expense reports, make/maintain client and candidate files.

- Set-up conference calls and send call invitations on behalf of recruiters.

- Assist recruiters with maintaining their Outlook calendars.

- Assist recruiters with status of candidates in play.

- Transcribe recruiter notes and input in database.

- Perform other duties as assigned.

Decision Making Level:

Decision making consists of planning and organizing their work/projects.  This position receives regular feedback and direction from Managers and Recruiters.

Disclaimer: The above statements are intended to describe the essential job functions, general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.



Job Requirements

Minimum Education and/or Experience:

College graduate preferred

3 – 5 years experience in a professional services or recruiting environment, such as Research Assistant, Executive Assistant, Administrator or Recruiting Coordinator.


Requisite Abilities and/or Skills:

- Strong attention to detail.

- Excellent written and oral communications skills.

- Ability to work in a group and have a “team-oriented' approach to projects.

- Very strong computer skills: Outlook (managing folders, managing multiple calendars), Word (extensive formatting, converting from word to .pdf and from .pdf back to word), Excel (formatting, spreadsheets), some PowerPoint.

- Maintain MLA Confidentiality: Safeguard and keep confidential any information, observations, and viewpoints regarding candidates and MLA and client business.

- Demonstrate utmost professional and ethical conduct


Core Competencies:

- Accountability and Results Orientation

- Job Knowledge

- Adaptability and Flexibility

- Communication

- Self Management

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Administrator (Admin Asst) - NY Apply now