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Business Office Manager

Harbor Retirement Associates

Job Description

Essential Functions:                                               

Office Management:

  • Ensures incoming phone calls are managed
  • Assists Executive Director and Management Team
  • Performs Manager On Duty responsibilities when assigned
  • Maintain vendor contract files                                             

Financial:

  • Performs accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal. Receiving proper coding and approval on all invoices.
  • Perform accounts receivable duties to include data entry of resident transactions and collection of amounts due.
  • Generates resident billing with accuracy. Responds to resident and family inquiries.
  • Assigns all expenses to the proper department code numbers
  • Makes bank deposits daily.
  • Maintains the petty cash process including ledger accounting for disbursements
  • May participate in monthly budget variance conferences and provide reports
  • Prepares refund requests for residents when applicable
  • General accounting duties as necessary

Administrative:

  • Properly reports and tracks job related injuries and incidents
  • Maintains OSHA logs
  • Maintains labor law, state and federal regulation postings
  • Prepares and maintains all associate files
  • Maintains confidentiality of all resident and associate information

Human Resources/Payroll:

  • Assists in the recruitment of new associates
  • Performs on-boarding process of new hires to include paperwork and setting up in time system
  • Assigns required courses to new hires and assists with on-line training system
  • Assists in the administration of Company benefit programs
  • Acts as the liaison the Community in regards of Company policies and procedures
  • Assists with counseling, documenting associate grievances, investigations, and tracking corrective actions
  • Maintains personnel files
  • Processes payroll to include inputting missed punched, holidays, getting proper approval, and submission on assigned day
  • Send PAF’s timely to Payroll and Human Resources

Non-Essential Functions:

  •  Leads by example exhibiting the CORE Values through servant leadership
  • Encourages teamwork and promotes company philosophy
  • Attends required community meetings and participates Life Enrichment activities when able
  • Attends monthly BOM teleconference calls and other required training opportunities as assigned
  • Completes all required courses in adherence with HRA University
  • Is prompt and able to perform the required duties of the position on a regular, predictable basis
  • Becomes familiar and understands how to report a missing person using the Safe Return program or equivalent
  • Becomes familiar and understands the steps for fire evacuation
  • All associates are responsible for maintaining a safe and secure environment for all community residents


 
Qualifications/Skills/Educational Requirements:

  • High school education. Associate or Bachelor degree preferred
  • 3 – 5 years’ experience in accounting or bookkeeping. Formal training in accounting or bookkeeping is preferred
  • 3 – 5 years’ experience using Microsoft Office and Outlook software
  • Able to communicate effectively with all levels of management, associates, residents, family members, and outside contacts
  • Possess leadership skills and be willing to work harmoniously with others
  • Must have patience, tact and cheerful disposition
  • Able to make independent decisions
  • Able to seek out new methods and willing to incorporate them into existing practices when applicable
  • Must possess a passion to work with and around senior citizens

Job Requirements

 
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Job Snapshot

Location US-FL-Orlando
Employment Type Full-Time
Pay Type Year
Pay Rate N/A
Store Type Health Care

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Terms & Conditions
Snapshot
Harbor Retirement Associates
Company:
US-FL-Orlando
Location:
Full-Time
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Health Care
Store Type:

Job Description

Essential Functions:                                               

Office Management:

  • Ensures incoming phone calls are managed
  • Assists Executive Director and Management Team
  • Performs Manager On Duty responsibilities when assigned
  • Maintain vendor contract files                                             

Financial:

  • Performs accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal. Receiving proper coding and approval on all invoices.
  • Perform accounts receivable duties to include data entry of resident transactions and collection of amounts due.
  • Generates resident billing with accuracy. Responds to resident and family inquiries.
  • Assigns all expenses to the proper department code numbers
  • Makes bank deposits daily.
  • Maintains the petty cash process including ledger accounting for disbursements
  • May participate in monthly budget variance conferences and provide reports
  • Prepares refund requests for residents when applicable
  • General accounting duties as necessary

Administrative:

  • Properly reports and tracks job related injuries and incidents
  • Maintains OSHA logs
  • Maintains labor law, state and federal regulation postings
  • Prepares and maintains all associate files
  • Maintains confidentiality of all resident and associate information

Human Resources/Payroll:

  • Assists in the recruitment of new associates
  • Performs on-boarding process of new hires to include paperwork and setting up in time system
  • Assigns required courses to new hires and assists with on-line training system
  • Assists in the administration of Company benefit programs
  • Acts as the liaison the Community in regards of Company policies and procedures
  • Assists with counseling, documenting associate grievances, investigations, and tracking corrective actions
  • Maintains personnel files
  • Processes payroll to include inputting missed punched, holidays, getting proper approval, and submission on assigned day
  • Send PAF’s timely to Payroll and Human Resources

Non-Essential Functions:

  •  Leads by example exhibiting the CORE Values through servant leadership
  • Encourages teamwork and promotes company philosophy
  • Attends required community meetings and participates Life Enrichment activities when able
  • Attends monthly BOM teleconference calls and other required training opportunities as assigned
  • Completes all required courses in adherence with HRA University
  • Is prompt and able to perform the required duties of the position on a regular, predictable basis
  • Becomes familiar and understands how to report a missing person using the Safe Return program or equivalent
  • Becomes familiar and understands the steps for fire evacuation
  • All associates are responsible for maintaining a safe and secure environment for all community residents


 
Qualifications/Skills/Educational Requirements:

  • High school education. Associate or Bachelor degree preferred
  • 3 – 5 years’ experience in accounting or bookkeeping. Formal training in accounting or bookkeeping is preferred
  • 3 – 5 years’ experience using Microsoft Office and Outlook software
  • Able to communicate effectively with all levels of management, associates, residents, family members, and outside contacts
  • Possess leadership skills and be willing to work harmoniously with others
  • Must have patience, tact and cheerful disposition
  • Able to make independent decisions
  • Able to seek out new methods and willing to incorporate them into existing practices when applicable
  • Must possess a passion to work with and around senior citizens

Job Requirements

 
Business Office Manager Apply now