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Executive Assistant

Job Description

The Executive Assistant is responsible for providing administrative and specialized practice support to several Managing Directors of Allegis Partners. The nature of the support includes, but is not limited to, creating and updating candidate and client records in our Connected technology platform, scheduling meetings, managing online files, creating and formatting documents, telephone contact with executive level clients and candidates, coordinating contact between MDs, candidates & clients, making travel arrangements, preparing expense reports, assisting with special projects, and other tasks as assigned. 





Essential Functions





  • Be a critical member of the search team from beginning to end in every aspect of the processes



  • Proactively manage MDs calendars; assist in planning and scheduling business development activity and candidate interviews



  • Prepare MDs for client meetings by creating, editing or formatting pitch decks, proposals and any other marketing materials



  • Create and update jobs (Opportunities), candidate and client profiles in the Connected platform, record submissions and interviews, monitor Candidate and Client records for errors and redundancies



  • Schedule client, MDs and candidate meetings, interviews, video conferences



  • Create and maintain practice specific reference lists for MDs



  • Make travel arrangements and prepare expense reports



  • Set-up conference calls and send call invitations on behalf of MDs



  • Assist MDs with status of active candidates



  • Perform other duties as assigned



    Requisite Abilities and Skills:






  • Thrive in a “team-based” environment



  • Heavy scheduling experience preferred



  • Exceptionally strong attention to detail



  • Strong sense of urgency



  • Excellent written and oral communications skills



  • Ability to support MDs who work remotely



  • Very strong computer skills:  Outlook (managing folders, managing multiple calendars), Word (extensive formatting, converting from word to .pdf and from .pdf back to word), Excel (formatting, spreadsheets), Strong PowerPoint skills



  • Ability to maintain strictest of confidentiality: safeguard and keep confidential any information, observations, and viewpoints regarding our clients and candidates



  • Demonstrate utmost professional and ethical conduct



Job Requirements


Professional Experience/Qualifications/Education




-        Bachelor’s degree preferred



  • Seven plus years’ experience in an executive search, professional services or recruiting environment, such as Administrative Assistant, or Administrator. 






Core Competencies




  • Accountability and Results Orientation



  • Adaptability and Flexibility



  • Communication



  • Job knowledge



  • Self-Management






 

Job Snapshot

Location US-DC-Washington
Employment Type Full-Time
Pay Type Year
Pay Rate N/A
Store Type Health Care
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Company Overview

Allegis Partners

Contact Information

US-DC-Washington
Snapshot
Allegis Partners
Company:
US-DC-Washington
Location:
Full-Time
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Health Care
Store Type:

Job Description

The Executive Assistant is responsible for providing administrative and specialized practice support to several Managing Directors of Allegis Partners. The nature of the support includes, but is not limited to, creating and updating candidate and client records in our Connected technology platform, scheduling meetings, managing online files, creating and formatting documents, telephone contact with executive level clients and candidates, coordinating contact between MDs, candidates & clients, making travel arrangements, preparing expense reports, assisting with special projects, and other tasks as assigned. 





Essential Functions





  • Be a critical member of the search team from beginning to end in every aspect of the processes



  • Proactively manage MDs calendars; assist in planning and scheduling business development activity and candidate interviews



  • Prepare MDs for client meetings by creating, editing or formatting pitch decks, proposals and any other marketing materials



  • Create and update jobs (Opportunities), candidate and client profiles in the Connected platform, record submissions and interviews, monitor Candidate and Client records for errors and redundancies



  • Schedule client, MDs and candidate meetings, interviews, video conferences



  • Create and maintain practice specific reference lists for MDs



  • Make travel arrangements and prepare expense reports



  • Set-up conference calls and send call invitations on behalf of MDs



  • Assist MDs with status of active candidates



  • Perform other duties as assigned



    Requisite Abilities and Skills:






  • Thrive in a “team-based” environment



  • Heavy scheduling experience preferred



  • Exceptionally strong attention to detail



  • Strong sense of urgency



  • Excellent written and oral communications skills



  • Ability to support MDs who work remotely



  • Very strong computer skills:  Outlook (managing folders, managing multiple calendars), Word (extensive formatting, converting from word to .pdf and from .pdf back to word), Excel (formatting, spreadsheets), Strong PowerPoint skills



  • Ability to maintain strictest of confidentiality: safeguard and keep confidential any information, observations, and viewpoints regarding our clients and candidates



  • Demonstrate utmost professional and ethical conduct



Job Requirements


Professional Experience/Qualifications/Education




-        Bachelor’s degree preferred



  • Seven plus years’ experience in an executive search, professional services or recruiting environment, such as Administrative Assistant, or Administrator. 






Core Competencies




  • Accountability and Results Orientation



  • Adaptability and Flexibility



  • Communication



  • Job knowledge



  • Self-Management






 

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