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Specialist - Trust Funds

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES 

  • Establish and maintain consumer trust account files for assigned areas.
  • Complete monthly Collective Account Reconciliations for assigned areas.
  • Audit area individual bank statement reconciliations.
  • Audit Collective Account Reconciliations prepared by coworkers, as assigned.
  • Process payments for consumer expenses including but not limited to trust fund requests, allowances, copays, etc.
  • Upload consumer debit cards weekly based on weekly funding requests.
  • Process monthly room and board charges.
  • Process consumer checks for deposit.
  • Process accounts receivable consumer pulls and enter all Monies Owed Accounts Receivable data on tracking spreadsheet.
  • Preparing and distributing quarterly bank statements.
  • Monitor consumer bank balances to ensure account remains under resources and communicate with area staff for spend down plans, as applicable.
  • Complete financial audits as assigned.
  • Auditing trust account files remotely and during on-site area audits, as assigned.
  • Complete Social Security Administration Representative Payee Reports within due dates.
  • Open new bank accounts for consumers whom the Social Security Administration has appointed the Company as the Representative Payee.
  • Order new consumer debit cards, as required.
  • Coordinate, and assist area staff in cancelling lost or stolen consumer debit cards.
  • Close consumer accounts for discharged consumers and/or consumers who have a new representative payee signed, as needed, and prepare for reporting to the Social Security Administration.
  • Close consumer accounts due to consumer death and prepare for reporting to the Social Security Administration.
  • Communicate and correspondence with the Medicaid Eligibility Department to report consumer income, bank account information and closed account information.
  • Assist in drafting, reviewing and revising trust account policies and procedures.
  • Train and provide technical assistance to area staff on trust account matters.
  • Complete W-2 tax filings, annually, for consumers requiring assistance.

ADDITIONAL DUTIES AND RESPONSIBILITIES 

  • Open and distribute incoming trust fund mail and correspondence during assigned month.
  • Upload bank account balances into the Back Office Web Document Management Program.
  • Researching and responding to consumer trust account inquiries.
  • Contacting and corresponding with outside account vendors, including but not limited to bank representatives, insurance companies, etc.
  • Purging records for off-site storage, as needed.
  • Perform other duties as assigned.

QUALIFICATIONS 

  • Two years experience in bookkeeping/accounting required. 
  • Bachelor’s degree, and experience in auditing, and account reconciliations is preferred. 
  • Must have organizational, analytical and computer skills in Microsoft Word, Outlook, Excel and Quickbooks.
  • Must be able to work in a deadline oriented position
  • Must be able to follow oral and written direction.
  • Must be able to adjust in changing priorities and the various details of the job.

Job Requirements

 

Job Snapshot

Location US-TX-McKinney
Employment Type Full-Time
Pay Type Year
Pay Rate N/A
Store Type Health Care
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Company Overview

D&S Community Services.

D&S Community Services was founded in 1991 by Hal Davis, Jr. to provide care for his nephew who was developmentally disabled. In the company’s early years, Hal slowly built D&S by periodically purchasing a new residential group home and then living in it as a direct caregiver. Once the home was established and operating effectively, he would find a new home, move in, and start again. Over the past 25 years, D&S has grown significantly and evolved to become a leading provider of residential services and supports for individuals with intellectual and developmental disabilities in Texas, Tennessee, and Kentucky. Discover the D&S difference and learn more about our unique services and programs. Today, Hal serves on the Board of Directors and actively supports our mission to provide exceptional community-based services that promote optimal independence and quality of life for individuals with special needs. Learn More

Contact Information

US-TX-McKinney
Snapshot
D&S Community Services.
Company:
US-TX-McKinney
Location:
Full-Time
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Health Care
Store Type:

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES 

  • Establish and maintain consumer trust account files for assigned areas.
  • Complete monthly Collective Account Reconciliations for assigned areas.
  • Audit area individual bank statement reconciliations.
  • Audit Collective Account Reconciliations prepared by coworkers, as assigned.
  • Process payments for consumer expenses including but not limited to trust fund requests, allowances, copays, etc.
  • Upload consumer debit cards weekly based on weekly funding requests.
  • Process monthly room and board charges.
  • Process consumer checks for deposit.
  • Process accounts receivable consumer pulls and enter all Monies Owed Accounts Receivable data on tracking spreadsheet.
  • Preparing and distributing quarterly bank statements.
  • Monitor consumer bank balances to ensure account remains under resources and communicate with area staff for spend down plans, as applicable.
  • Complete financial audits as assigned.
  • Auditing trust account files remotely and during on-site area audits, as assigned.
  • Complete Social Security Administration Representative Payee Reports within due dates.
  • Open new bank accounts for consumers whom the Social Security Administration has appointed the Company as the Representative Payee.
  • Order new consumer debit cards, as required.
  • Coordinate, and assist area staff in cancelling lost or stolen consumer debit cards.
  • Close consumer accounts for discharged consumers and/or consumers who have a new representative payee signed, as needed, and prepare for reporting to the Social Security Administration.
  • Close consumer accounts due to consumer death and prepare for reporting to the Social Security Administration.
  • Communicate and correspondence with the Medicaid Eligibility Department to report consumer income, bank account information and closed account information.
  • Assist in drafting, reviewing and revising trust account policies and procedures.
  • Train and provide technical assistance to area staff on trust account matters.
  • Complete W-2 tax filings, annually, for consumers requiring assistance.

ADDITIONAL DUTIES AND RESPONSIBILITIES 

  • Open and distribute incoming trust fund mail and correspondence during assigned month.
  • Upload bank account balances into the Back Office Web Document Management Program.
  • Researching and responding to consumer trust account inquiries.
  • Contacting and corresponding with outside account vendors, including but not limited to bank representatives, insurance companies, etc.
  • Purging records for off-site storage, as needed.
  • Perform other duties as assigned.

QUALIFICATIONS 

  • Two years experience in bookkeeping/accounting required. 
  • Bachelor’s degree, and experience in auditing, and account reconciliations is preferred. 
  • Must have organizational, analytical and computer skills in Microsoft Word, Outlook, Excel and Quickbooks.
  • Must be able to work in a deadline oriented position
  • Must be able to follow oral and written direction.
  • Must be able to adjust in changing priorities and the various details of the job.

Job Requirements

 
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